SACRED HEART PASTORAL COUNCIL MINUTES

Thursday November 14, 2013

6:30 p.m.

Present:    Fr. Warren Stecklein, Phillip Hammeke Mary Klinge, Sister Rebecca Otter, and Matt Stucker and Michael Klemens

Excused:   Mary Perez, Nicki Roof, and Barbara Hammond

 Opening:  The meeting was opened with a prayer led by Fr. Warren.

Minutes:    October 17, 2013 Minutes were approved as presented with the notation that two typos needed to be corrected. 

Follow-up:

Schedule for Calling of Servers:

December 7 and 8                Mary Perez

December 14 and 15           Michael Klemens

December 21 and 22           Barbara Hammond

December 28 and 29           Matt Stucker

January 4 and 5                   Nicki Roof

January 11 and 12              Phillip Hammeke

January 18 and 19              Mary Klinge

Old Business:

­­­Stewardship:

It was decided that the Pastoral Council will serve as the Stewardship Committee during 2014. 

Fr. Warren distributed the Stewardship Manual from the Diocese.  He asked that the members of Pastoral Council review the manual, especially pages 13 thru 15 on the Stewardship Council prior to the January meeting.  He also suggested that the Pastoral Council review other information on the website regarding stewardship.

The Council discussed ways to present the idea of stewardship to the parish incorporating the four pillars of stewardship.  This will be further discussed at future meetings.

Triangle behind the Altar: 

The holes behind the altar have been fixed with some additional cosmetic finishing being completed by Bruce Kozlowski.  Fr. Warren will send a note of thanks to him for the excellent work.

New Business:

December Meeting:

It was the consensus of the Council that there will be no Pastoral Council meeting in December.

Update on Parish Projects:

Fr. Warren reported that work has begun on the restrooms to make them handicapped accessible.

Trees have been planted around the church.

There are also plans to refurbish the cry room to make it more user friendly for those who use it.

The next Pastoral Council meeting will be held on Thursday, January 16, 2014 at 6:30 p.m.

The meeting adjourned at 7:30 pm after a closing prayer.

Mary Klinge, Acting Recorder

SACRED HEART PASTORAL COUNCIL MINUTES

Monday October 15, 2012

6:30 p.m.

 Present:  Fr. Warren Stecklein, Phillip Hammeke, Michael Klemens, Matt Stucker,  and Mary Klinge

 Excused: Elaine Coulson, Barbara Hammond, Nicki Roof, Sister Rebecca, and David O’Gwin

 Guest: Tom Giessel

 Opening:                The meeting was opened with a prayer led by Fr. Warren

 Minutes:                                September 20, 2012 Minutes were approved with minor grammatical corrections.

 Follow-up:

Schedule for Calling of Servers:

October 6 and 7                  Elaine Coulson

October 13 and 14             Barbara Hammond

October 20 and 21             Nicki Roof

October 27 and 28             Matt Stucker

November 3 and 4            Phillip Hammeke

November 10 and 11         David O’Gwin

November 17 and 18         Michael Klemens

 Old Business:

Centennial:

• Items for Sale: Need to keep items separate for tracking purposes (e.g., raffle tickets, ornaments, cookbooks). Individuals may write one check but it is important to track the number of each item bought.
• Raffle: Pastoral Council will be in charge of and coordinate this in its entirety. Alvin Huftles will reframe the original artwork so it can be displayed in church. Alvin will also be asked if he has an easel for display purposes. The original artwork will be auctioned off at the Centennial event. A reproduction will be part of the Raffle. Alvin was provided an ornament as a small token of gratitude for his generosity. Raffle tickets will be sold the day of the Centennial event. A PA system will be secured for the event.
• Invitations: Sent out 70+ invitations. At least 300 individuals have RSVP’d thus far.
• Cookbook: Have arrived and are being sold. Originally ordered 300 and received 339 due to shipping costs for the company. Some will be added to the raffle. 
• Centennial Committee Update by Tom Giessel: Centennial Meeting is set for 10/16/2012. Matt will email any additional information Pastoral Council needs to know. Liturgy Committee has duties at mass covered. Access Sunday morning to the Community Center. Decorating Committee will be there by 10am. Discussed possibly having Pastoral Council members at the Church on Sunday between 10am and 10:45 am to let people know mass is at 3pm with meal to follow. Signs will also be posted on the doors. Centennial books are done. Church will present books to Fort Larned, Santa Fe Trail Center, and Larned Library on October 25^th at Jordaan Memorial Library.

 New Business:

Centennial Meal: Need trays to help people carry food to table. K of C might have some. National Honor Society of LHS will help assist with meal carrying. There will be a couple serving as host and hostess of the meal. We can utilize the entryway of the Community Center for extra table and chairs if needed. Caterer was told that there would be at least 350 minimum present.

 Next Pastoral Council Meeting is set for November 15, 2012.

 The meeting adjourned at 7:30 pm after the Our Father.          

Michael Klemens, Recorder          

SACRED HEART PASTORAL COUNCIL MINUTES

THURSDAY September 20, 2012

6:30 p.m.

 Present:  Fr. Warren Stecklein, Michael Klemens, Nicki Roof, Matt Stucker, Sister Rebecca, and Mary Klinge

 Excused: Elaine Coulson, Phillip Hammeke, Barbara Hammond, and David O’Gwin

 Guest: Tom Giessel

 Opening:                The meeting was opened with a prayer led by Fr. Warren

 Minutes:                                August 16, 2012 Minutes were approved with note that Community Center holds closer                                   to 300 if include outdoor tables.

 Follow-up:

 Schedule for Calling of Servers:

October 6 and 7                  Elaine Coulson

October 13 and 14             Barbara Hammond

October 20 and 21             Nicki Roof

October 27 and 28             Matt Stucker

November 3 and 4            Phillip Hammeke

November 10 and 11         David O’Gwin

November 17 and 18         Michael Klemens

 Old Business:

Centennial:

• Christmas Ornaments: Currently being created. Want actual of picture of ornament to post in bulletin and website to help with preorders/reservations. 300 ordered. If have over 300 reservations then my order additional units. Parishioners can reserve now and pay at pick-up. $395 sent in for tooling fee. Rest due on receipt of ornaments. Need to order boxes once we have dimensions. Boxes will be clear top and white.
• Raffle: Matt will pick up tickets on 09/21/2012. Start raffle ticket sales next weekend 09/29-09/30. Gallery quality reproduction on museum canvas should be ready first week of October. Pew is in the office. Place pew and reproduction on the altar for increased visibility by parishioners. Still checking on donations from Knights of Columbus. Matt will follow-up.
• Invitations: Sr. Irene mailed 51 invites and others were distributed by Sr. Irene and Sr. Rebecca. 30 remaining. Unsure how many parishioners used website to RSVP for Centennial meal. Need a number to get to caterer.
• Cookbook: Received final proof. On schedule. Have until 09/26/2012 to review. Should have 300 copies by 2^nd weekend in October. $15 each or 2/$25. Will count books on arrival to see how many overrun due to shipping dimensions/weight.
• Centennial Committee Update by Tom Giessel: Magnets ordered as complimentary gift with picture of Alvin Huftles artwork. Centennial Committee meeting for final preparations and details prior to 10/15/2012. Centennial Books are being binded. Delivery is expected week of October 22^nd. Will present books to Fort Larned, Santa Fe Trail Center, and Larned Library on October 25^th at Jordaan Memorial Library. Secured National Honor Society students from high school to help volunteer day of the event.

 New Business:

Centennial Cakes: Melinda will decorate one sheet cake with a picture of the current church and another cake with a picture of the old church. Extra undecorated sheet cake will be provided for consumption.

 Church Clean-Up Day: October 6, 2012 is the church clean-up day starting at 8am. Parishioners are invited to come during the morning to help “deep clean” the church. Rolls and coffee will be provided. Professional carpet cleaners will be coming later in that week.

 Church Improvements: Recent tree trimmings and future landscaping improvements occurred. Upcoming improvements to the shrines is in the works including glass tile. Kneeler repairs to the pads are also expected. The basement classroom of the school will be recarpeted along with the stairwell.  

 Next Pastoral Council Meeting is set for October 15, 2012.

 The meeting adjourned at 7:30 pm after the Our Father.          

 Michael Klemens, Recorder          

SACRED HEART PASTORAL COUNCIL MINUTES

THURSDAY June 21, 2012

6:30 p.m.

Present:  Fr. Warren Stecklein, Michael Klemens, Mary Klinge, Barbara Hammond, Matt Stucker, Phillip Hammeke, Nicki Roof, Seminarian Tyler Rickets, and Tom Giessel (Guest)

Excused: Elaine Coulson, Sister Rebecca, David O’Gwin,

Opening:                The meeting was opened with a prayer led by Fr. Warren

Minutes:                  May 24, 2012 Minutes were approved.

Follow-up:

Schedule for Calling of Servers:

June 23 and 24                  Elaine Coulson

June 30 and July 1             Barbara Hammond

July 14 and 15                    Nicki Roof

July 21 and 22                    Matt Stucker

July 27 and 28                    Phillip Hammeke

August 4 and 5                    David O’Gwin

August 11 and 12                Michael Klemens

Old Business:

Centennial:

• Invitations: Need to go out by the 2^nd week of September. Suggested to send only to those living outside town. Send invites to those who submitted a family history for the Centennial Book that live outside town. Invite the mayor of Larned, other elected officials (i.e. City Council members), Ministerial Association, county commissioners, former bishops, and past sisters and priests. Ask parishioners for names and addresses of people they want invitations sent to. Elicit this information in the bulletin and/or newsletter. Parishioners will be invited via the Sept/Oct newsletter and the website. Need RSVP for the meal of those attending including parishioners. Use the website or call the parish office to RSVP. Costs were discussed. Matt Stucker and Barbara Hammond will take on invitations.
• Meal: Need to explore various caterer options. Need prices for a buffet line to serve an estimated 350 to 500 people at the Larned Community Center. Council members will obtain menus from local companies and get them to Matt Stucker to scan into PDFs and then email out to the entire Pastoral Council for consideration and open discussion over email. Need to know amount of people that can be held in the eating area at the Larned Community Center. Will have one decorated cake plus additional cake to serve.
• Book Sales: 220 book orders have been received thus far. Parishioners need to be reminded that few , if any extras will be ordered. May call those who submitted family histories to see if they want to order books. July 1^st is the deadline. Need to further discuss how the book release will be handled.
•  Liturgy Planning for October 28^th Mass: Ask Liturgy Committee to take this on. Mary will call Greta.
• Mass Time for Centennial Mass: 3pm time was set with meal to follow at the Larned Community Center. Father will confirm with the Bishop that he is available at this time. 10:30am mass will be cancelled on that Sunday.
• Decorations for Meal: Ask for assistance from the Altar Society and Outreach Committee.
• Souvenirs: Possible small reminders of the celebration were discussed and catalogs of options briefly reviewed. Possibly will sell one premium souvenir that must be preordered (i.e., ornament) and also have one that is given away (i.e., magnet). Matt will check on prices and order dates.
• Pictures at Centennial Celebration:  Mary will call and see if Jeff Murphy is willing.
• Raffle: Plan to raffle off a refinished pew, Centennial book, and a framed pen/ink drawing of the old and new church by Alvin Huftles. Plan to try to sell 500 tickets for $1 each or 6 for $5. Late August, put the pew and artwork in the back of Church for people to see Matt Stucker will work with Jim Damm on getting raffle tickets designed and printed.
• Fort Larned Mass: Considered a success by all who attended and organized.
• Mary Klinge (Outgoing President and member): Was asked to stay on and continue helping the Council through the Centennial Celebration for continuity. All active Pastoral Council members agreed as did Mary.

Website Update:

• Father Warren stated that Solutio needed $3000 in advertising minimum for the site to be free for the Parish. We are $1184 short and must pay this by the end of the month. We are trying to solicit more advertisers to reduce this amount. Once paid, though, site will be covered through June 2013. Putting a note in the bulletin thanking business advertisers. Council felt it was important to maintain the website despite the cost. This is in line with the Pope and bishop who have encouraged churches to utilize “new media” to evangelize and serve the other needs of the church. Need to promote the website more within the church.

Pictorial Directory:

•  In production after minor changes. Will place labels on them once they arrive and put in the back of church for families that participated to pick them up.

Election Results:

• 132 votes cast. One error on the ballot was corrected. Everyone has been notified about the results. Specifically, Phillip Hammeke was elected to the Pastoral Council.

Centennial Cookbook:

• In-service next week for the 11 volunteer typists. There are eight sections of the cookbook that need to be typed. 178 recipes have been obtained thus far. Hoping for an end number of 300.

New Business:

Election of Officers

• Officers of Pastoral Council for the upcoming year were elected and are as follows:
  • Matt Stucker- President
  • Barbara Hammond- Vice President
  • Michael Klemens- Secretary

Next Pastoral Council Meeting is tentatively set for July 05, 2012 if we have the needed information for follow-up regarding Centennial Celebration.

The meeting adjourned at 8:15 pm after the Centennial Prayer for Sacred Heart               

Michael Klemens, Recorder          

SACRED HEART PASTORAL COUNCIL MINUTES