Stewardship Council

September 8, 2016
PARISH OFFICE

Call to Order:

Members Present:                                                                 
Mary Klinge
Mary Mitchell
Brenda Langdon
Donnie Kazmaier
Kristi Mull
Elaine Coulson
Sr. Rebecca
Fr. Warren

Absent:
Shane Sundahl

Mary Klinge called the meeting to order and shared the Stewardship prayer.

The August minutes were approved.

1. Old Business

 Brenda reviewed the list.

1. An article was placed in September The HeartBeat.

   Mary questioned whether she needed to confirm the grill use with Tyson.

   Elaine has the glow sticks.

   Brenda will order the pumpkin decoration stickers.

   Kathy Hammeke stopped in and advised that she has several varieties of pumpkins to choose from.  She suggested that we come the first week in October to choose and cut the pumpkins that we need.  Kristi said there are approximately 80 children enrolled in preschool and K-8^th grade.

   Need sign-up sheets made for attending and also for the side dishes.

   Reminder to bring paper goods and hand soap for the bathrooms; get it from the Parish Center inventory.  Be sure to let Pam know.

   Donnie said he would volunteer to be in charge of manning the firepit for the S’mores.

   Regarding the meat, watch for hot dogs on sale.  Mary M. reviewed prior notes and found that we would see if contributors would volunteer to donate meat.

   Beverages will consist of lemonade and tea in the Gott coolers.

   Sr. Rebecca asked about music; we suggested that the songs be preprinted and possibly have the music recorded.

   We will ask Pam to take the calls if someone calls to donate meat.

2. Ministry Training on 8/21 for all ministries was well attended.  Mary M suggested that we make it an annual event.

3. Stewardship Day was August 27^th in Dodge City.  Mary K was impressed with the event.  Donnie shared his notes from the Suicide breakout session.  With education, you can identify people at risk.  Once those at risk are identified, you can ask the Yellow Ribbon group involved.  They bring in all sorts of professionals to reach out to those who are hurting.   Fr. Warren spoke about his breakout session which was about why do young adults stop coming to church.  He focused more on what parents, grandparents can do from a family perspective.  Fr. Warren felt this conference is more of a Ministry Conference rather than a Stewardship Conference.

    

   New Business

2016 Stewardship preparation – Brenda developed a new cover for the Stewardship Booklet.  She added Pastoral Council.  Donnie suggested a design enhancement of adding a pillar in each corner and having the name written vertically.  Brenda requested that we update the contacts for each Committee/Commission.

1. Brenda suggested that we review the columns to see if all remain viable or can some be deleted.  We will plan on mailing the forms at our next meeting on October 13th.
   Brenda will get the final brochure file to Donnie by the end of the month

2. I reviewed the list of names from last year which included Ben & Jen Ramsey; Phillip Hammeke; Kristin Snodgrass; Jamie & Gretchen Holopirek; Dennis Wilson; Greta Jensen; Alicia Bixby.  Fr. Warren suggested Shane Sundahl, Mary will call him.  Brenda suggested Susan Aistrup.  Donnie suggested Karl & Cathy Grover. Elaine will ask GL VonFeldt.   The weekends would be October 29/30, November 5/6 and 12/13.  Kristy will speak with Hammeke’s and let Mary know the results.

3. Potluck at the next meeting:
   Kristi will do pulled pork.

   Mary M – cheesy potatoes
   Elaine - Dessert
   Brenda – Salad
   Fr. Warren – Buns
   Sr. Rebecca – dinner rolls
   Mary K – relishes
   Donnie - surprise

Closing Prayer - Adjournment

Date of next meeting:  October 13, 2016
The meeting was adjourned with Fr. Warren leading us in The Glory Be.

Stewardship Council

August 11, 2016
PARISH OFFICE

Call to Order:

Members Present:                                                                 
Mary Klinge
Mary Mitchell
Brenda Langdon
Shane Sundahl
Kristi Mull
Sr. Rebecca
Fr. Warren

Absent:
Elaine Coulson
Donnie Kazmaier

Mary Klinge called the meeting to order and shared the Stewardship prayer.

The June minutes were approved.

1. Old Business

 Brenda reviewed the list.

1. Money has been paid to reserve Camp Pawnee.  David & Kathy Hammeke have the pumpkins.  It was decided at the last meeting to keep things simple.   Will need to post a sign-up sheet for sides and desserts on October 1^st and a sign-up sheet to get an estimated head count.  An announcement should also be placed in the October newsletter which Mary K will take care of.  Drinks of tea, water and lemonade will be made in the large Gott coolers.   Paper goods are in the pantry; will need to let Pam know what is taken.  We’ll also need to bring our own toilet paper, paper towels and hand soap to use there.  Mary K will speak with Sheryl about getting Tyson’s contact information to confirm the grill use.  Brenda will order pumpkin decorating supplies in September and Elaine has the glow light sticks.  Kristi suggested that people bring their own s’more fixings as it is hard to prepare for large groups.  May need to delay getting pumpkins from Hammeke’s until after we get an estimated head count.

2. Ministry Training on 8/21 for all ministries.

3. Stewardship Day is August 27^th in Dodge City.  Breakout sessions – warning signs of suicide; expanding KanCare; how to keep young adults in the church; what young adults look for in Parish Life; supporting families with adult children with disabilities; disaster preparations.  You can register online which includes the noon meal.  Mary K and Sr. Rebecca have registered to go.

    

   New Business

 2016 Stewardship preparation – We will need to review the documents/forms for possible revision.  Will need to add Pastoral Council.
Will need to add PSR Commission to the adult sign-up sheet. 
Might also want to add a PSR Aide
Will need to identify the deadline date for returning the forms.

1. We reviewed the names generated from last year for the Stewardship speeches; will need to decide next month.

2. Chairman and Secretary positions were up for election.  Shane moved that the officers remain as is; seconded by Brenda.  Motion was carried.

3. Mary K shared that she thanked Sheryl for her service on the Stewardship Council.

4. Fr. Warren provided a history of the Stewardship Council for Shane and Kristi and the reason for the Fall Stewardship gathering at Camp Pawnee.  He asked Mary K if she would make a short speech letting people know why we met.

 Closing Prayer - Adjournment

 Date of next meeting:  September 8, 2016

 The meeting was adjourned with Fr. Warren leading us in The Glory Be.

Stewardship Council

April 14, 2016
PARISH OFFICE

Call to Order:

Members Present:
Mary Klinge
Mary Mitchell
Sheryl Giessel
Brenda Langdon
Donnie Kazmaier
Sr. Rebecca
Fr. Warren
Elaine Coulson

Mary Klinge called the meeting to order and shared the Stewardship prayer.

The March minutes were approved.

1. Old Business

Mary Klinge paid the fees.  Elaine has the name of her friend in St. John to ask for the pumpkin grower should we need them.

1. The Job Description was also reviewed and discussed.  I asked if there should be any specific instructions for the Chairperson to provide a copy of the job description to a prospective member for review to determine if that person was interested.  The consensus was that the Chairperson would be allowed to decide how to disseminate information.   Thanks to Brenda and Sheryl for developing the guidelines.

2. Mary K asked for feedback on the letter that she prepared to send out to the Chair for each Council or Commission for the upcoming elections.  The letter was approved unanimously for distribution.    Mary K will send the letter, job description and list of names interested in each Council.  Mary K will visit with Pam about publishing the information in the May Bulletins.  We also discussed the rotation of members dropping off at the end of the 2^nd year. 

3. Sheryl attempted to reach American Ag Credit regarding use of the grill.  She will continue to call.

4. New ministry training has not been completed yet.  Sr. Rebecca advised that she noticed new lectors that have not been trained to be assigned to read.  Sr. Rebecca will be scheduling the Eucharistic Minister and Sacristan training.  Fr. Warren suggested that there be individual training for new Ushers and Hospitality Greeters.

5. The Knights of Columbus is doing a benefit for the Scouts Museum next week and asked if the Altar Society could provide cakes. Mary K will bring that up at the Altar Society meeting Sunday. 

 New Business

We discussed potential members for the upcoming position openings.  We discussed how to encourage others to consider running for a position.  We came up with several names who will be asked by specific members to see if they would be interested in running for a Stewardship Council member.

1. Mary K advised that we missed the first semi-annual church cleaning.  She suggested Saturday, May 7^th.  We discussed April 30^th also, but decided that did not leave enough time for planning.  Mary M suggested that we discuss setting specific weekends as the designated semi-annual cleaning dates.  We will take care of breakfast.  Mary K will ask Pam for the task cards.  We will ask people to bring cleaning supplies as in buckets, mops, etc.  Mary K will ask Pam if she will provide the cleaning solutions again.

New Business for next meeting:  Identify the fall clean-up date. 

The meeting was adjourned with praying the Glory Be.

Next Meeting:  May 12th at 6:30 PM.

Stewardship Council                                                                                                                                                                                             March 10, 2016
PARISH OFFICE

 Call to Order:

 Members Present:
Mary Klinge
Mary Mitchell
Sheryl Giessel
Brenda Langdon
Donnie Kazmaier
Sr. Rebecca
Absent:
Fr. Warren
Elaine Coulson

The meeting was called to order and an opening prayer was shared.

 The February minutes were approved.

 Old Business

The Camp Pawnee plan was confirmed as previously discussed.  Kathy and David Hammeke agreed to grow pumpkins and will have a variety to choose from.  We will need to come out and mark the ones we want by mid to end September.  Brenda suggested that the HS class help with that.  Brenda will order the stickers to decorate the pumpkins.  2 checks need to be taken to the Courthouse to reserve the grounds.  (County Clerk’s office)  Sheryl will confirm with American Ag Credit (Tyson Steffen) regarding use of the grill.   Mary M will check the fire pits to check for safety concerns before the next meeting.  (considering a S’mores station and a Hay Rack ride.)  Mary M will also prepare sign-up lists for the side dishes prior to October 1^st.  Mass will be from 5-5:30 followed by the meal at 5:45 PM.  The Bulletin will have a notice of the Mass venue 2 months prior to the event.

1. Mary K and Pam will send postcards to 17 individuals who are discontinuing a ministry.

2. Training for new ministries will occur after Easter ONLY for new ministers. 

New Business 

1. Fr. Warren asked each council/commission to develop a “simple job description” for that particular council/commission. 

   Page 11 of our Stewardship book could actually be applied in various terms for a job description for the other commissions/councils.  The description can be generic, but yet specific enough that we don’t get members on councils and commissions that are “members-in-name-only”.  Mary K appointed a committee to meet ahead of the next meeting.  Sheryl and Brenda volunteered to meet with Mary K on April 4^th at 6:30 PM to develop and then present to Fr. Warren for prior approval.

The meeting was adjourned with praying the Glory Be.

Next Meeting:  April 14th at 6:30 PM.

Stewardship Council

February 11, 2016
PARISH OFFICE

 Call to Order:

 Members Present:
Mary Klinge
Mary Mitchell
Sheryl Giessel
Brenda Langdon
Donnie Kazmaier
Sr. Rebecca
Fr. Warren

The January minutes were approved.

 Old Business

Mary K asked if we should put a notice in the Bulletin for Funeral volunteers.  Donnie and Elaine both volunteered to assist as needed.  Fr. suggested that we should consider adding it to our volunteer forms.  Mary K said that we have several who volunteered as adult servers for Funerals.

1. Mary K went thru the list with Pam this morning to review who had not returned a form.   It was felt that it wasn’t necessary to call non-responders.  Some who didn’t respond have continued with their ministries.  Sheryl asked when the individuals who asked to opt out of a ministry will be removed from the list.  Pam has the list and will update the rosters.  Sheryl suggested that we send a postcard to those who opted out thanking them for their service.

2. Mary K asked for confirmation for sending thank you postcards to new ministry sign-ups.  She will speak with Pam to get the postcards put together.

3. A thank you notice will be placed in the March newsletter to those who are continuing with their ministries.  The letter draft that Mary K developed as a general thank you was reviewed and approved.  Donnie moved to accept the letter; Elaine seconded it with unanimous approval.

4. 2017 Stewardship Sign-up ideas:  It was mentioned that the HS Jazz Ensemble might be an option.  Another idea was a melodrama dinner theatre that would include teens and adults.  Another idea proposed was a country themed Fall party with pumpkin decorating, hayrack ride, smores and maybe music.   We looked at Camp Pawnee as a possible location.  Fr. Warren suggested having Saturday night mass at Camp Pawnee.  Brenda and Mary M will work on getting basic information to start the planning.  Donnie will ask Lewis about their cookers; Mary will ask Stacey about scheduling and also about the grill they had borrowed.  Sheryl is asking David and Kathy Hammeke if they will plant extra pumpkins.  Elaine will call DeVore’s in St. John about pumpkins.

New Business 

1. Sheryl asked if each Council/Commission has a description of the duties inherent in that Council/Commission.  She suggested that we consider adding more information into our booklet.  Fr. Warren suggested that we put together a sample “job description” for other Councils/Commissions to follow.

2. Mary K will let us know if Eric Haselhort will attend our next meeting.

 Next Meeting:  March 10th at 6:30 PM.

Stewardship Council     October 15, 2015
PARISH OFFICE

Call to Order:

Members Present:
Mary Klinge
Mary Mitchell
Sheryl Giessel
Sr. Rebecca
Fr. Warren
Brenda Langdon

Guest: Pam Hutfles

The August minutes were approved.

Old Business

Scheduling the Witness Talks:  Fr. Warren would need to do his pre-Stewardship homily on October 25^th.  The stewardship talks will occur on 11/1, 7 and 14 with Commitment Sunday on 11/22.  We asked Kristi and Kathy to speak on 10/31 & 11/1, Charlie Befort on 11/7 & 8 and the O’Gwynn’s tentatively scheduled for 11/14 & 15.

 New Business

 We approved the letter that Mary K had written, folded it and stuffed envelopes to send the updated Ministry booklet and Stewardship sign-up forms. 

 Next Meeting:  November 12th at 6:30 PM.

                                                                                                   Stewardship Council

                                                                                                   August 13, 2015
                                                                                                         PARISH OFFICE

Call to Order:

Members Present:
Sister Rebecca
Mary Klinge
Mary Mitchell
Sheryl Giessel
Elaine Coulson
Fr. Warren

The July minutes were approved.

Old Business

Review of Ministry List:  Musician (Instrument) was suggested as another addition to the list.

1. Mary K will create a synopsis for the booklet.

   We discussed and agreed to add the paragraph to the youth activities:

   In addition, the Heart to Heart Committee has made recommendations to involve the youth in various activities which could include activities such as lawn mowing, snow shoveling, babysitting, adopting a grandparent, (or grandchild), light housekeeping, helping with “tech” questions, spring/fall cleanup, pet sitting and taking treats.  It was recommended that the items be added to the Time/Talent form for the youth.

   Regarding the suggestion that members of the Stewardship Council speak with the PSR youth;  Mary K spoike with Brenda Johnson but doesn’t have a specific date yet.  Brenda said it would be at least 2 weeks after starting.  Sheryl suggested presenting it when the kids are gathered together in a group.  Last year it was at the end of PSR.  Sheryl asked if there was a blank line on the commitment form where additional ideas could be added.  Fr. Warren suggested giving a black/white version to the kids to review and prepare to sign off.  A suggestion was made that kids could pair up for different tasks.  Mary K will ask Brenda L to create a mock form for the PSR kids.

1. Ministry Booket:  In the Heart to Heart write up, parish was changed to parishioners.  We agreed that it was a good definition.

2. Seven Habits of Highly Effective Christian Stewards: We discussed creating a magnet.  Fr. Warren researched Vistaprint and found that a 4.2”x5.4” magnet was $1 each for a quantity of 150.  Mary M said she would ask Jim if he might be able to create a template.

3. Dodge City Stewardship Conference:  Fr. Warren, Mary K and possibly Donny were planning on attending.

4. 2015 Stewardship timeline: Definitions were finalized.  A decision to have a magnet created and handed out at the start of the Stewardship drive was made.

5. Council/Commission Agenda:  Mary K said that she would start the gathering off with a welcome and then have Fr. say the blessing.  Each council/commission would have a representative give a brief overview of their responsibilities and what had been accomplished in the prior year.  We agreed that this should become an annual event to discuss new ideas and the focus of the parish.   It was also suggested that Pam be given time for process flow improvement.

6. Discussion was held about how to develop more youth involvement with agreement that this topic will be discussed more in future meetings.  Mary K said that she will suggest at the next Altar Society meeting that we should request help from the youth at the ABC Sale and the Soup Luncheon.

 New Business

Witness Talk:  Discussion was held regarding who might be willing to provide the Lay Witness talks for the 2015 Stewardship Weekend.  We agreed to each take a couple of names and ask for involvement.  If the party agrees, we are to send a group email advising the other members so that we don’t ask too many to speak.

1. Election of officers:  Sheryl Giessel moved that the current officers remain in place; this was seconded by Elaine Carlson.  Mary Klinge – President and Mary Mitchell – Secretary.

2. Mary K will get additional topics to Brenda Langdon to see if she can update the pamphlet in advance of the next meeting.

Next Meeting:  September 10 at 6:30 PM

                                                                                 SACRED HEART STEWARDSHIP COUNCIL

                                                                                     Thursday, July 9 2015 at 6:30 p.m.

Parish Office 

Call to Order:     The meeting was called to order by Chairman, Mary Klinge and Fr. Warren led the group in an opening prayer.  

Present:               Father Warren Stecklein, Sr Rebecca Otter, Brenda Langdon, Donnie Kazmaier and Mary Klinge.  

Not Present:       Mary Mitchell, Elaine Coulson and Sheryl  Giessel.  

Approval of May Minutes: 

                                The minutes, which had previously been distributed , were approved as printed.  

New Business:                                 

Review of Ministry List: 

The following items were recommended to be added to the Ministry list on the Time and Talent Forms for 2015: 

Sanctuary cleaning 

Prayer Line 

Cantor 

Choir 

Children’s Choir – Saturday/Sunday preference 

Heart to Heart Ministry 

Women Ushers 

Liturgy Commission 

Change “Decorating Church” to Liturgical Environment 

The Heart to Heart Ministry needs to be defined in the Ministry Booklet and added to the Time and Talent form. 

Donnie Kazmaier will ask Kathy Kazmaier to write a brief description since she chairs that committee.  This will be reviewed at the August meeting.

In addition, the Heart to Heart Committee has made recommendations to involve the youth in various activities and these include activities such as lawn mowing, snow shoveling, babysitting, adopting a grandparent,  (or grandchild) light housekeeping, helping with “tech” questions, spring/fall cleanup, pet sitting and taking treats.  They recommended that these items be added to the Time and Talent form for the youth.  

The recommendation was made that we ask Brenda Johnson if members of the Council could visit with the PSR youth (5^th grade thru high school) about becoming involved in Heart to Heat activities.  It was also suggested that the Heart to Hearrt Committee be invited to visit with the youth as well.  Mary Klinge will speak with Brenda regarding this.  

New Brochures from Diocese: 

Mary Klinge presented various brochures that are on the Diocesan website.  The group particularly liked the one titled “Seven Habits of Highly Faithful Christian Stewards.  It was felt that perhaps this could be used at a bookmark on stewardship.  A suggestion was also made that this be  distributed with the bulletin.  Donnie volunteered to fold them if we go ahead and use this brochure.         

Stewardship Conference: 

                Mary encouraged the members to attend the Stewardship Conference in Dodge City on 

                August 22 from 10 a.m. until 4:30 p.m.  Those going will carpool if possible.  

2015 Stewardship Timeline: 

Fr. Warren distributed the 2015 Stewardship Timeline calendar and the Joyfully Receiving and Sharing booklet.  Mary asked the members to be thinking about recommendations for who should be invited to give stewardship witness talks and this will be discussed in August.  

Meeting of Commissions/Councils/Committees: 

             The meeting with the various Commissions, Councils and Committees is scheduled for 

August 19 at the Columbus Club and a light supper will be served.  The Stewardship Council will take the lead on this meeting.  The various chairs or designees will be asked to speak about what their particular group has done this year and what goals they hope to work on during this next year.    Mary Klinge will work on an invitation and get it out for the Stewardship Council to review and she will get them in the mail as soon as the invitations are approved.  She will also visit with Norman Dreiling from the Knights of Columbus regarding the meal.  

Next Meeting:

                                The next meeting will take place on August  13. 

Adjournment: 

                                The meeting adjourned with everyone reciting the “Glory Be.” 

Mary Klinge

 Acting Secretary

 Stewardship Council

 February 12, 2015
PARISH OFFICE

Call to Order:

Members Present:
Sister Rebecca
Mary Klinge
Donny Kazmaier
Mary Mitchell
Sheryl Giesel
Elaine Coulson
Brenda Langdon

Fr. Warren was in Dodge City for a meeting.

The January minutes were approved.

New Business

1. We have had 1 training session each for Eucharistic Minister and Lector ministries.  We discussed whether these sessions should be held annually, whether the time should be reduced or change how it is presented.  Mary suggested that we consider having one session for all ministries as a type of renewal or retreat.  Anyone new signing up would need to receive personalized training to learn the mechanics of the ministry.

2. Report to parish letter was reviewed.  A total of 197 people responded to the Stewardship sign-up.   We want everyone to know we appreciate their responses.  This will go into the newsletter.  Donnie suggested that we ensure that a thank you is included to those who have served and had to withdraw for any reason.

3. Heart to Heart Ministry:  Barbara Hammond, Kathy Kazmaier and Ray Colglazier had indicated interest.  We discussed what type of parameters should be identified.  Mary K will call the 3 individuals to see if they would put together a proposal and then meet with us to formalize the ministry.

4. We discussed how non-formal ministries may need to be organized.  Brenda is responsible for Vacation Bible School and Children’s dismissal.  Mary K needs the list of women who had marked the Funeral Dinner section.  We discussed that the organization of the church cleaning may be done thru the office.  We also discussed encouraging involvement of the youth as service hours in helping to clean.

Old Business

1. Look at the Stewardship Forms and begin working on the list of things we want to include in 2015. (ongoing)

2. Discussion of the meeting of all ministries once the Capital Campaign is completed.

Next Meeting:  March 12 at 6:30 P

Stewardship Council

January 8, 2015
PARISH OFFICE

Call to Order:

Members Present:
Sister Rebecca
Mary Klinge
Donny Kazmaier
Mary Mitchell
Sheryl Giesel
Elaine Coulson
Fr. Warren
Brenda Langdon

The December minutes were approved.

Old Business

1. We need to send Thank you cards to the late responders.  We split up to work on compiling the responses and call those who had not responded and are currently serving.
2. We identified categories that were missed on this sign up form and need to be added to next year’s form (Liturgy Commission and Children’s Dismissal)

Mary M. is going to see if Jim can separate the categories on the spreadsheet after compiling all of the data onto one spreadsheet.  That will allow each group leader to have their own list of volunteers.  A Master list will be given to Pam for the church office.  We discussed how to identify whether the leaders have contacted the respondents.  Brenda suggested that when we give the leader the list, a due date should be included and ask the leader to verify that all respondents were contacted.

Mary K. suggested that we provide a notice in the newsletter outlining the results of the stewardship drive.  Sheryl suggested that it also be announced at Mass to include those who may not read the newsletter.

New Business for next meeting: Discuss in February when to tentatively schedule the overall group meeting.  Fr. Warren suggested that it may be beneficial to wait until possibly May or June to allow for the Campaign Fund program to be implemented.

Next Meeting:  February 12 at 6:30 PM